Chairing A Meeting For The First Time

There may be new people there and even regular attendees will forget.

Chairing a meeting for the first time.

A group can take a while to get used to the meeting rules you ve agreed. Then send these out to the participants allowing plenty of time for them to prepare too. Prepare the agenda and any accompanying materials. I m michelle carter project manager at antiveo and i ll be chairing the meeting today.

There are many reasons why meetings are not effective some of these include. The first point of any regular meeting that you chair should be to ask those responsible to report back on their progress from the previous meeting. Discuss the upcoming meeting with your attendees. Do this with the objectives of the meeting in mind.

Here are eight common meeting procedures to get you started. The meeting lacks a clarity of purpose i e the aims and objectives are not clearly defined. The meeting is unnecessary and revolves around discussion of trivial issues thus wasting members valuable time. Monitor and evaluate how successful they prove to be in your meetings.

When you learn that you ll be chairing an upcoming meeting one of the first things you should do is to spend a little time talking to the people who will be attending especially high ranking or important people. First of all you need to plan and prepare for your meeting. Chairing a meeting for the first time may feel onerous. Start with a few basic rules.

Inappropriate style of leadership i e the chairperson dominates and. It is vital to ensure that the agreed action points are completed within the agreed time and prior to the next meeting. The idea is to implement only the ones you think your group needs. The follow up to the meeting is just as important as the meeting itself.

Make sure you are clear about what needs to be achieved. Open a meeting or a conference call by greeting everyone and introducing yourself. If it doesn t work perfectly first time keep on trying. Remember you will need to remind people of the meeting rules at each meeting.

Why meetings may be ineffective.